MEMO TO : AF Members
FROM : Yasmin Mapua-Tang
DATE : 25 March 2021
SUBJECT : Notice for the 49th General Assembly
The Association of Foundations (AF) will hold its 49th General Assembly on 27 April 2021 from 1:30 to 4:30 pm. In view of the state of public health emergency due to the COVID-19 pandemic, we will be holding the General Assembly remotely via Zoom.
Please note the following:
I. Participants & Confirmation of Attendance
Your organization must be represented at the General Assembly by your Official Representative to AF or his/her Proxy. In case of a Proxy, please fill out the Proxy Form, have it signed by the Official Representative, and submit it to AF by email at email@example.com no later than 26 April 2021. Please download the Proxy Form here. Other than the Official Representative or the Proxy, there may be additional participants from your organization provided they register as well.
In compliance with the requirements in holding the annual members’ meeting remotely, please express your intent to participate in our meeting by filling out our registration form at https://bit.ly/AF_49thAnnualMeeting no later than 20 April 2021. The Zoom details will be emailed to registered representatives on April 26.
There is no registration fee to participate. You will recall though that the Secretariat has sent out a call for donations to support our annual meeting and future learning sessions. In this regard, we appeal to those who have budgeted their GA registration fee this year and have kept this allocation. Please note that this is purely voluntary, and any amount is most welcome, as we recognize the challenges everyone is facing in this pandemic. For those who wish to donate, kindly contact the AF Secretariat at firstname.lastname@example.org and we will prepare a Statement of Account and provide you with our bank details. Our sincere thanks in advance.
II. Quorum & GA Decisions
A quorum shall be made up by a majority of the members represented by their designated Official Representative or their Proxy and the majority of such quorum shall decide any question that may arise in the course of the conduct of the annual meeting.
III. Meeting Agenda & Program
Please be guided by the following program flow and agenda:
1. National Anthem and Prayer
2. Welcome by Chairperson
3. Determination of Quorum
4. Approval of Agenda
5. Approval of Minutes of 48th GA
6. Business Arising
7. President’s Report
8. Treasurer’s Report
9. Confirmation of Acts of the Board
10. Open Forum
11. Election Guidelines
12. Oath-Taking of New Members
13. Awarding of Loyalty Certificates
14. Appreciation of Outgoing Board Members
15. Election Results
16. Oath-Taking of New Board Members
17. Other Matters
IV. Proceedings of the 48th General Assembly
Attached for your reference are the Proceedings of the 48th General Assembly held last 29 September 2020. We request representatives to review this document and send comments, if any, to the Secretariat no later than April 20 so that concerns may be addressed beforehand and expedite the approval of the Minutes during the GA meeting itself.
V. Election of Board of Trustees
We shall be holding an election to fill seven seats in our Board of Trustees. All Regular Members shall elect five trustees from the nationwide roster while Visayas- and Mindanao-based members shall each elect one additional trustee from the list of members based in their respective regions.
This year’s election will also be conducted remotely. The Election Committee is currently chaired by Ms. Lemia Simbulan (The Andres Soriano Foundation, Inc.) with Fr. Manuel Guazon (Pondong Batangan Community Foundation, Inc.) and Ms. Marjorie Ann Florete (Assumption Iloilo Educational Foundation, Inc.) as committee members.
The Election Process has already commenced with the Call for Nominees issued last March 9. The announcement of Official Candidates and the start of online voting will be on 12 April 2021. Voting closes on 26 April 2021 and the proclamation of newly-elected trustees will be during our Annual Meeting on April 27.
If you have questions, please send an email to the Secretariat at email@example.com.
Thank you very much!
Association of Foundations Phils., Inc. (AF)
3/F Cyberpark Tower 1corner Gen. Aguinaldo and Gen. McArthur Avenues
Araneta City, Cubao, Quezon City
Telefax: (02) 8911-9792, 8913-7231
Building Foundations, Building a Better Future!